SharePoint
DetailsSharePoint
WorkflowSharePoint
File SharingSharePoint
Strategic ValuesSharePoint
WorkspaceSharePoint
Templates
Some Details about SharePoint
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Feature
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Description
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Microsoft Office System Integration
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Deep integration with Microsoft Office System programs allows teams to collaborate
using the familiar tools they use every day.
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Document Collaboration
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Document workspace sites created using Microsoft Office Word take advantage of platform
features by providing a document collaboration space.
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Check-in and Check-out
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Documents can be reserved by individual users for updating purposes.
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Document Versions
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Document changes are tracked and assigned different version numbers for auditing
and rollback.
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Browser-based customization
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Changes can be made in a Web browser by dragging Web Parts onto personal or public
pages, and then customizing them. Themes can also be applied using a browser.
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Presence integration
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Users can determine the online status of site members quickly by sending e-mail
or an instant message, adding the member to a contact list, and viewing current
free/busy status.
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Alerts
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A user or site manager can add an alert to a list or list item so that they receive
an e-mail notification when changes are made. .
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Templates
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Organizations can create custom site templates for distribution across teams. Click
on the "SharePoint Templates" tab to find out more about the downloadable application
templates
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SharePoint Workflow
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What IS Workflow
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You ADD a 'workflow' to a SharePoint system. As a starter, it can be a template,
but to enhance and secure a 'workflow', you need to add software.
A workflow enforces a business process, on a single item, a certain set of documents,
or all of what makes up your SharePoint environment.
A workflow defines a set and fixed order of actions that a system or a users MUST
perform. As an example, A Purchase Order MUST be reviewed by Finance, MUST be checked-off
by Inventory, MUST be scheduled by Warehouse, and MUST be invoiced by Purchasing,
and recorded by Accounting. In THAT order, and not skipping a step because...
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Designing a Workflow
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The input to a Workflow design is the definition of your business process. A number
of options can 'translate' your business process into either workflow templates,
or (better), into a set of tailored workflow ACTIVITY modules. Activity modules
will also take into consideration non-SharePoint activities, say e-mails that trigger
a process, or the input to your ERP software, or a wire over your EDI network.
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Can a Workflow be adapted to MY Process?
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YES. And it should be!. We at CNG Internet can implement workflows that perhaps
modify your Inventory control system, use system-performance data from your shop-floor,
create documents supporting workflow steps, suspend activities until a 'trigger-action'
is performed. The options are just about limitless.
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Different Types of Workflows
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Proper Workflow implementations can address a wide variety of scenarios:
- Specific line-of-business workflow
- Document-centric workflows
- Human workflows.
- Service-oriented applications
- Business rule-driven workflows
- Workflows for systems management
- Shop-Floor workflow
- Field-Maintenance workforce workflow
etc, etc, etc...
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Can a Workflow track?
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Yes. Tracking of 'events' makes only sense if it results in actionable items. In
many industries SharePoint workflows are the premire tool to track, and improve
what is being tracked.
The buildin workflow tracking service can track three events:
- Workflow events
- Activity events
- User events
Tracking profiles can be configured in many ways, and can be programmed to manage
other systems.
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Public Folders/File Sharing
Set up workplaces for everyone in your company or for selected group of team members
to share project-related messages, files, schedules, tasks and applications.
Store important files, such as spreadsheets, reports, sales presentations, company
policies and more in public folders - a central location where all appropriate parties
can access them. Never again will team members say they had no access to files or
ask you to E-mail another copy of your company policies and procedures. Store standardized
forms, vacation requests, timecards, etc. in a public folder for everyone to share.
You can also search through public folders to find information.
- Share files - documents, customer contact information, correspondence, e-mail, meeting notes.
- Standardize and Share forms
- Create teams for collaboration on projects and set rules so that only team members can gain access to the folder
- Assign e-mail addresses to your public folders to share e-mail content (such as sales@yourcompany.com for lead distribution)
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Strategic Values
Todays 'connected' business-world puts a high premium on effective information sharing
and collaboration. It is now a strategic advantage to be able to manage Information
Sharing / Collaboration effectively. MS SharePoint is THE tool to acomplish that.
But, as the saying goes: the ... is in the details.
You can not afford to compromise your efforts at collaboration, like start off in
the wrong corner, upscale when your should out-scale, and use off-the-shelf solutions
when a tailored solution is actually more economical!
Having CNG Internet on your team will:
Realize your collaboration ROI in month, not in years. Implementing the first
modules of a comprehensive Collaboration efforts in weeks into your excisting business
processes.
Incrementally implement the next logical collaboration module. Always be
driven by productivity gains, and not by FLASH, we are on your team to better ROI
always, and not at some milestones that are years out in the future.
Integration every step with in-house systems and tools. We will help you
at every step along your SharePoint system implementation that you will be able
to use familiar inhouse applications, system, and tools.
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SharePoint WorkSpaces
Windows SharePoint Services workspaces address many common scenarios:
Meeting Workspaces manages the storing and sharing of meeting documents and
information. Associated meetings documents can be uploaded, for Meeting attendees
to view, edit, send to others, archive, or delete. Options allow some or all attendees
to work on documents offline, and 'merge' changes at a later meeting.
Document Workspaces provide a central location for storing, editing, communicating
and collaborate about specific documents. Stored Documents can be associated with
announcements, relevant documents or Internet links, tasks, and calendar items.
Members can manage these shared tasks and calendar items alongside their personal
items in Microsoft Office Outlook 2010.
Team Sites provide a centralized platform to communicate and collaborate
on team-documents and other team-information.
Windows SharePoint Services workspaces helps to communicate by:
displaying the online or offline presence of workspace members.
by managing a shared calendar posting meetings and appointments.
by managing a shared contacts list of all within a team, a division, a branch, or
the entire organizations.
by providing online discussion forums.
by managing alerts to one, or all, informing of changes to documents. assignments,
or other changes and updates.
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SharePoint Templates
SharePoint Templates are specific forms that can be 'installed' under SharePoint.
The designers of these templates included the 'industry-accepted' input / output
fields one would expect (say a field to enter the SSN in the human-resource template).
To a certain degree, templates can be modified to be of use in your environment,
to be able to use your data / data-format, to be able to interface with your other
systems.
We at CNG Internet often see a customer start off with a certain template, and soon
define and implement a tailored template, or even a custom-made template that addresses
all that the customer needs the SharePoint implementation to do.
There are an overwhelmingly large number of off-the-shelf templates available, often
at little or no cost.
We can assist you in developing a cohesive strategy as you select templates, define
tailored application modules, and workflow components to arrive at the best SharePoint
implementation for YOUR business.
There are 33 templates available covering all aspects of your business management.
The templates themselves greatly assist you in developing a simple, yet cohesive,
business work flow.
- Board of Directors
- Business Performance Rating
- Case Management for Governement Agencies
- Classroom Management
- Clinical Trial Initiation and Management
- Competitive Analysis Site
- Discussion Database
- Disputed Invoice Management
- Employee Activities Site
- Employee Self-Service Benefits
- Employee Training Scheduling and Materials
- Equity Research
- Integrated Marketing Campaign Tracking
- Manufacturing Process Management
- New Store Opening
- Product and Marketing Requirements Planning
- Request for Proposal
- Sports League
- Team Work Site
- Timecard Management
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- Absence and Vacation Schedule
- Board of Directors
- Case Work Management
- Change Management
- Classroom Management
- Competitive Intelligence
- Discussion Database
- Document Library
- Employee Activities Site
- Employee Timesheet and Scheduling
- Employee Training
- Event Coordination
- Expense Reimbursement
- Help Desk
- HR Programs and Services
- IT Developer Team Site
- Legal Document Review Workflow
- Loan Initation Management
- Marketing Campaigns
- Meeting Management
- New Product Development
- Performance Review
- Professional Services Contracts
- Professional Services Site
- Project Team Site
- Public Official Activity
- Public Relations Work Site
- Publication Editorial Review
- Recruiting Resouce Center
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